Reimbursement begins AFTER Visitation, so please do not upload anything until the event is over. Please do not include hotel receipts. Only include flight receipts if you paid out of pocket for your flight.
Please complete this form ONCE and upload ALL receipts. If you have already made a submission and you forgot a receipt, please contact Jerome Pondexter II directly via email (jerome.pondexter@ce.gatech.edu).
REIMBURSEMENT FORM
Important Notes:
- Keep those receipts. They must show date, item purchased, and method of payment.
- Do not pay with a gift card!
- Do not order luxury/premium vehicles!
- Please upload all receipts once, SEPARATELY in the submission.
- Please use the address where you will be from March 8 – May 31st. If you will be moving, between March 8 – May 31st please let us know!
Ground Transportation Includes:
- Transportation from your origin to your local airport on March 6th.
- Parking fees at local airport March 6th-8th, if applicable.
- Transportation from the ATL airport to your hotel on March 6th.
- Transportation from the hotel to the ATL airport on March 8th.
- Rideshare on March 7th from GA Tech to your hotel if you are alone or inebriated.
- Parking fees at hotel if applicable.
- Parking fees at GA Tech for the event. (Lot W22 is the closest to the event)
- If driving, we reimburse for $.70 per mile. Map your route in Google maps (or similar) and upload the PDF that includes number of miles.
Reimbursable Meals Includes:
- Meals eaten in Atlanta on March 6th.
- Meals eaten in Atlanta before your flight on March 8th.
Meals Provided, Therefore NOT Reimbursable:
- Breakfast at hotel on March 7th
- Lunch on March 7th
- Dinner/Heavy appetizers on March 7th
- Breakfast at hotel on March 8th
Receipts Must Include:
- Method of Payment
- Date of Purchase
- Reminder: NO purchases made by gift card or airline miles!
We Do NOT Reimburse the Following:
- Premium/Luxury transportation.
- Late night meals on March 7th.
- Transportation around ATL that is not related to Visitation.